by Steve Lander
W-9 forms and tax resale certificates are advisory abstracts that you accord to companies with whom you do business, but they serve altered purposes. The W-9 is a federal anatomy that discloses your employer identification cardinal for tax-reporting purposes. Tax resale certificates are issued by states and accommodate a resale number, but their primary purpose is to authorize that your business doesn’t allegation to pay sales tax.
The W-9 is a one-page anatomy created by the Internal Revenue Service. On it, you access your company’s acquaintance advice and its Employer Identification cardinal — or, if it doesn’t accept one, your Social Security number. W-9s allegation additionally be active and anachronous to accredit their accuracy. Although the Internal Revenue Service doesn’t get a copy, the W-9 is still an official tax document.
Generally, back you do business with a business that will allegation to accelerate you a 1099 advisory acknowledgment at the end of the year, it will accord you a W-9 to ample out. It’s that business’ albatross to accept one on file, so the business should be proactive about complying. However, if you allegation one for your vendors, you can download it from the IRS website (see articulation in Resources).
A tax resale affidavit is a affidavit that contains your business’ acquaintance advice and its resale number. Your business uses it back it is purchasing items that it will be reselling. With your resale number, the bell-ringer that sells you those account items doesn’t accept to allegation you accompaniment sales tax, back you’ll be charging it. If you’re a reseller, it’s your albatross to accommodate your affidavit to your vendors.
The action of accepting a affidavit varies from accompaniment to state. Generally, you administer for a resale cardinal with the accompaniment bureau that is in allegation of sales taxes. Once the cardinal is granted, some states will affair you a affidavit that you can accomplish copies of and allotment with vendors. Other states aloof accord you the number, abrogation you to accomplish up your own affidavit that you can share.
Steve Lander has been a biographer back 1996, with acquaintance in the fields of banking services, absolute acreage and technology. His assignment has appeared in barter publications such as the “Minnesota Absolute Acreage Journal” and “Minnesota Multi-Housing Association Advocate.” Lander holds a Bachelor of Arts in political science from Columbia University.
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