Independent Architect Biking
All added absolute contractors (e.g. consulting companies, added universities, computer programming companies, etc., or individuals who do not ambition to book their biking costs beneath UAB’s answerable plan) should pay their own biking costs and accommodate them forth with their added applicative business costs in their invoiced fee.
The absolute architect answerable biking plan alone applies to defined meals, lodging, and busline biking costs anon attributable to business biking for UAB. All added costs and business costs are afar from the absolute architect answerable biking plan and should all be included in the contractor’s taxable fee if they are applicable.
NOTE: The absolute architect charge pay for these biking costs alone and again administer for agreement afterwards the trip.
There will be no payments to third parties (hotels, biking agencies including UAB Biking Center, rental car agencies, airlines, added individuals, etc.) on account of the absolute architect beneath any circumstances.
Under the alone absolute architect answerable biking plan, agreement requests charge be filed timely. The IRS defines appropriate as aural 60 canicule of the date that the costs were incurred. Absolute architect biking agreement requests above this 60 day aeon will be denied unless: (1) the affidavit includes appropriate approval by the applicative Dean (if it is activity to paid by a School), Hospital Finance (if it is activity to be paid by the Hospital), or the applicative Executive (if not actuality paid by either a School or the Hospital) acceding appropriate acquittal alike admitting the 60 canicule borderline has passed, and (2) acquittal will be fabricated as taxable assets to the alone (i.e., it will be accounted allotment of the fee instead of allotment of the absolute architect answerable biking plan).
In adjustment to administer for agreement beneath the answerable plan, the absolute architect will accept to complete an official UAB Alone Absolute Architect Biking Amount Report anatomy which will become an adapter to the Oracle Acquittal Request. The administration will charge to accomplish and book the anatomy aural Oracle and accept the Absolute Architect assurance it. This anatomy includes a acceptance to be fabricated by the alone architect and charge be active alone by the contractor. Because it capacity the expenditures and includes the contractor’s signature, this anatomy may acting for an balance in attention to these biking expenses. A printable archetype of the bare anatomy is accessible as an Exhibit on the Claimed Casework website.
The afterward applies to the answerable biking plan for absolute contractors. Items not addressed beneath chase the aforementioned guideline as Agent Travel.
ExpensesThe plan includes absolute expenses, not per diems. If UAB is invoiced for biking based aloft a per diem amount or some added collapsed rate, again it is appropriate to be fabricated allotment of the contractor’sfee because they accept not fabricated a abounding accounting to UAB.
TransportationFirst chic airfare/transportation is about exceptionable beneath the absolute contractor’s answerable plan, unless affidavit is absorbed answer that it was all-important for medical affidavit or because reasonable alternatives were acutely not available.
Adventure TravelIf absolute architect tickets are ordered through the UAB Biking Center, they charge be paid for with the absolute contractor’scredit agenda or the absolute contractor’s claimed check.
Lodging UAB will not accomplish any absolute payments to hotels for an absolute contractor’s stay, not alike for deposits to authority the room. Absolute contractors are bound to the distinct ascendancy allowance amount for auberge costs, alike if they appear to be traveling with a spouse/companion. (However, if the added affair blockage in the allowance was additionally affianced by UAB as an absolute architect and this biking was anon applicative to the UAB contract, again the bifold ascendancy amount would be acceptable.) Agreement for auberge allowance movies is not accustomed beneath this plan.
Laundry ServicesReimbursement for laundry casework is not allowed. Such casework are advised to be claimed costs, not business costs.
TipsTips charge be kept reasonable.
MealsIndependent contractors may be reimbursed for breakfast, lunch, and dinner, but not between-meal snacks. If there is no brief break complex for the absolute contractor’s trip, the meal reimbursements charge beincluded in the 1099-reportable fee, per IRS regulations.
AlcoholIndependent contractors can not be reimbursed for alcoholic beverages or alcohol-related costs beneath any circumstances. Contractors will charge to alone accredit on the biking anatomy that such costs are not included in their agreement requests.
Phone Calls / Internet UseTelephone calls home are advised to be claimed costs and accordingly cannot be reimbursed by UAB. Business buzz calls and use of internet in abutment of UAB business may be included in the absolute contractor’s biking request.
DocumentationOriginal receipts will be appropriate for all amount agreement items (other than baggage-handling tips) fabricated beneath the absolute architect answerable plan. This is stricter that the accepted agent answerable biking agreement plan. However, this is advised all-important to admittance UAB to avert these costs aloft audit, because we do not accept the aforementioned akin of ascendancy over contractors that we accept over employees.
Independent architect biking agreement requests accustomed by the accountant as condoning beneath this answerable plan charge use appropriate article codes appointed for this purpose, so that those amounts can be appropriately acclaimed from the 1099-reportable amounts.
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