ANDERSON — In an ysis of Anderson burghal government for 2017, the Indiana Accompaniment Board of Accounts begin a abridgement of affidavit for acclaim agenda expenditures from the mayor’s appointment to the burghal controller.
The ysis address was provided to burghal admiral on Sept. 17 and was ytical of the burghal not accepting a accounting activity adopted by the Anderson Burghal Council for acclaim agenda usage.
The ysis address activated accounts payable vouchers acclimated to pay acclaim agenda statements from May, June and October on a acclaim agenda acclimated by the mayor’s office. The address states no acknowledging affidavit — including receipts, invoices, biking forms accretion $13,851 — was begin absorbed or presented for audit.
“Subsequent to the ysis period, we activated the APV (accounts payable vouchers) for the April 2018 acclaim agenda acquittal and afresh begin purchases from the mayor’s appointment did not accept acknowledging affidavit accretion $5,647,” the ysis states.
“Because the mayor’s appointment did not abide the appropriate acknowledging affidavit to the controller’s office, an override of centralized controls, we could not verify the purpose of the disbursements,” the accompaniment examiner continued.
In a accounting acknowledgment to the audit, Mayor Thomas Broderick Jr. said the burghal has a activity and activity for acclaim cards, but it has never been in autograph with approval by the Anderson Burghal Council.
“The burghal intends to ascertain a accounting acclaim agenda activity for accustomed users and for approaching ysis use,” Broderick said. “The new formalized activity will accommodate the accepted activity and procedures as able-bodied as added accoutrement constant with the SBOA (State Board of Accounts) comments.”
Broderick said the affidavit for the acclaim agenda expenditures is accessible in the mayor’s appointment and conforms with the new activity which will crave receipts or copies be provided to the controller’s appointment afore acquittal is made.
In an email to The Herald Bulletin on Friday, Broderick said the mayor’s acclaim agenda is alone acclimated for official business as accustomed by law.
“The receipts were accessible for ysis at the time of the audit, but the bigger convenance would accept been to accept them added anon accessible in the controller’s appointment as well,” Broderick said. “The new activity will absorb these changes.”
Concerning activity appropriate by the Anderson Burghal Council, the accompaniment ysis addendum the administering anatomy charge accredit acclaim agenda use through acceptance of an authorization or resolution and accustomed in the minutes.
The purposes for which the acclaim agenda may be acclimated charge be accurately declared in the authorization or resolution. A acclaim agenda charge not be acclimated to bypass the accounting system.
“Payments cannot be fabricated on the base of a account or a acclaim agenda blooper only,” the ysis address states. “Procedures for payments charge be no altered than for any added claim. Acknowledging abstracts such as paid bills and receipts charge be available.”
Follow Ken de la Bastide on Twitter @KendelaBastide, or alarm 640-4863.
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