This is allotment three of the ysis of the Address of the Auditor-General on the Audits of the Banking Statements of the Circumscribed Armamentarium of the Government of Bermuda for the years concluded March 31, 2013, 2014, 2015 and 2016. This commodity focuses on the AG’s observations on how our affairs are handled by the Civil Service, acquainted issues of affair with recommendations on how to advance on these issues.
The ysis of a government, a about traded company, and the like about follows the aforementioned d plan.
First, the banking statements are able and accustomed by the Accountant-General for acquiescence to the absolute alien auditor, the Auditor-General.
Second, the AG undertakes her absolute ysis of the banking statements, acceptance and acceptance from different third parties that the government banking abstracts is absolute and credible. After an all-embracing assay with statistical sampling of all aspects of government’s banking processes and acknowledging affidavit for the appropriate time frame, her absolute assessment on the government’s banking altitude and position is rendered. There are four assessment outcomes:
• Unqualified assessment — the apple-pie and the best — that based aloft the Auditor-General’s examination, her assessment is that the banking statements present fairly, chargeless of actual misstatements, the banking position of the government circumscribed fund.
• Qualified assessment — the banking position is not abundantly authentic for abundant reasons, such as abortion to chase accounting attempt and banking instructions, bereft or non-corroborating ysis of financials by absolute third parties, and abundant added yses, etc.
• Disclaimer — no opinion, acceptation that the ysis could not be conducted at all due to abridgement of banking records, disability to utilise absolute ysis procedures, etc;
• Adverse assessment — this assessment indicates gross banking misstatement, mismanagement, ambiguous data, and, that possibly, fraud, exists. An adverse assessment can allowance the fate of entities with adverse banking records.
Part 3 — pages 29-42: Analysis Observations [of issues] and Recommendations.
Since alike a apple-pie ysis assessment cannot awning every distinct transaction, the auditor’s authorization is to agenda issues of affair area errors, misstatements, could actively appulse the all-embracing government banking position. Every distinct accountant ascertainment is important, but with bound space, we will focus on some top budgetary issues.
There are abundant lacks (deficiencies, absences):
• Abridgement of able coffer adaptation procedures, this cogent affair has been cited as bare as far aback as 2007 (and possibly further) by all three Auditors-General
• Abridgement of spending controls
• Abridgement of Government’s acknowledgment ysis documentation
• Abridgement of added estimates and authoritative alteration approvals
• Abridgement of active acceding with Corporation of Hamilton
• Abridgement of acknowledging documents, certification, and definiteness for payments
• Abridgement of Cabinet approval for affairs in antithesis of $50,000
• Abridgement of quotations, year end acceptance and adaptation amid ledgers
• Abridgement of spending controls and Legislature’s authorised spending limits
• Abridgement of constant ysis of behind accounts receivable
• Abridgement of academic affidavit of Tax Commissioner’s Office accounts receivable estimates
• Incomplete accounting for Heritage Wharf
• Operating expenditures and accounts payable, revenues and accounts receivable.
• Page 42: actual importantly, deficiencies in advice technology, especially, those issues addressed in antecedent audits abide unaddressed.
Page 33: bare procedures over coffer reconciliations that accept not yet been accurately resolved, cogent issues, according to the auditors for a cardinal of years.
• Most important, abundant delays in allowance of coffer deposits!
• Abundant and cogent accepted additions and deductions to General Ledger balance.
• Long outstanding changing and abnormal ysis of book and coffer reconciling items.
• Accepted and incorrect realised adopted barter assets and losses on bankrupt adopted bill coffer accounts.
• Unadjusted anxiety accounts at year end (suspense accounts are area you don’t apperceive the class or what the cancellation or acquittal is for, in added words, a mystery).
Readers, bet you and your ancestors apperceive absolutely what you accept in the bank. Coffer adaptation is a basal accounting accepted process. Our government should handle our money aloof as responsibly.
Page 34: abridgement of government acknowledgment ysis documentation.
No accomplishments checks amid ministries agitated out afore application abounding gross affairs to vendors with contributed government tax liabilities.
Page 35-37: abridgement of quotations (should be three quotes for over $5,000 contract), acknowledging documents, validity, and definiteness of invoices from suppliers for payments and/or resolution by House of Assembly or Cabinet approval over $50,000 limit.
• Added than $600,000 paid after ascendancy balance abstracts by assorted ministries: Works and Engineering, Social Insurance, Public Lands and Buildings
• Duplicate payments of $263,000 by Marine and Ports
• $4 actor additional paid to Future Care by Health and Seniors after House of Assembly approval.
• Absolute payments of $771,000 to a supplier by Public Transportation after Cabinet approval.
• No citation affidavit for a Marine & Ports awarded arrangement of $940,000 and Public Transportation of $169,000.
Page 40: accounts Receivable. Past due (over 180-365 days) of contributed acquirement receipts amounting to $9 actor at Public Works, and added than $2 actor at Airport Operations.
Page 41: Tax Commissioner’s Office needs a academic accounts receivable process. The OCT handles added than $528 million, 55 per cent of the Circumscribed Fund’s absolute acquirement as at March 2016.
Page 42: advice technology ascendancy deficiencies, abounding of which were articular in above-mentioned years and not been resolved: weakness in admission (passwords), adversity accretion plan, weakness in VPN, aegis action not implemented, and more.
Read it all for yourself. Document can be downloaded or apprehend online, absorbed beneath Related Media to the online adaptation of this commodity at www.royalgazette.com
Remember, this is your money!
Part four: later, readers. You’ve had abundant of numbers for a while, so we’ll put the aftermost allotment on the aback burner — until, the half-year address on the accepted year April 1, 2018 to March 31, 2019, Bermuda Government banking statements.
That will accord us some big-ticket aliment for thought.
Part one covered “Bermuda’s ysis letters and why they matter”, https://tinyurl.com/yclhk3ek
Part two, appear aftermost week, emphasised “Auditor-General demands abounding picture”, https://tinyurl.com/y9cckpl8
• Martha Harris Myron CPA CFP JSM: Masters of Law — all-embracing tax and banking services. Dual citizen: Bermudian/US. Pondstraddler Life, banking perspectives for Bermuda islanders and their globally adaptable access on the Great Atlantic Pond. Finance columnist to The Royal Gazette. All gain becoming from this cavalcade go to The Reading Clinic. Contact: [email protected]
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