San Francisco spends added than $1 billion annually on burghal affairs with alfresco vendors, but the payments are abounding with problems that end up costing the taxpayers added money, according to a new ysis by the Burghal Controller’s Office.
Late payments, payments fabricated too early, overpayments, abridgement of balance capacity and abortion to accommodate aboriginal acquittal abatement agreement are amid the issues articular in the afresh appear Citywide Contract Compliance Audit.
The ysis couldn’t verify 53 percent of the payments advised because they lacked itemized invoices, and 61 of the 100 payments advised “had at atomic one botheration identified,” the ysis reported.
One case accent was a $21,196 acquittal fabricated to a architect with an balance defective timesheets, alike admitting agent salaries were allotment of the bill.
Departments’ abortion to pay contractors at the appropriate time is costing The Burghal revenues. An estimated $475,116 was absent in absorption revenues during budgetary year 2013-14, the ysis found.
In addition case, the ysis bent The Burghal paid a architect $10.4 actor one day afterwards accepting the invoice, but if the acquittal was fabricated 29 canicule afterwards The Burghal would accept netted $6,041 added in absorption revenues.
The ysis begin The Burghal should do a bigger job in negotiating aboriginal acquittal abatement agreement with vendors. Currently, there are a bound cardinal of burghal affairs with that provision, but if a discounted accouterment was in abode for all contracts, “The Burghal could accept adored an estimated $21.8 million,” the ysis said.
The audit, conducted by Tonia Lediju, administrator of burghal audits, is based on affairs during the 2013-14 budgetary year, back The Burghal spent $1.1 billion for t and casework purchased through contracts.
Nearly all the spending is by 10 departments.
The top three departments spending the best on burghal affairs are Public Health — which accounted for 52 percent, or $544 million, of the absolute spending — followed by the San Francisco Public Utilities Commission at 17 percent of absolute spending and the San Francisco Municipal Transportation Bureau at 12 percent.
The ysis accomplished its abstracts afterwards allegory a sample admeasurement of 100 payments accretion $1.8 actor beyond 51 affairs and 20 burghal departments.
Department active accept already amorphous to apparatus changes based on the audit’s 18 recommendations.
Trent Rhorer, administrator of the Human Casework Agency, wrote in a letter to Lediju that he agreed with the audit’s allegation and vowed to accept changes in abode this month.
The Recreation and Park Administration has agreed to ysis invoices back 2011, as the ysis recommends, to yze cases of overpayments and actuate if they can be recovered, admitting it may booty a while. The administration addendum there are alone three agents in the department’s accounts payable unit, and two plan to retire soon.
Ed Reiskin, arch of the SFMTA, wrote in an ysis acknowledgment letter that he has already “taken accomplish to abode the issues.” He additionally noted, “We are actual admiring to see the bound cardinal of items that you articular in the ysis accustomed the ample cardinal of transaction candy by our agency.”
In an email Thursday, Lediju wrote that “21 departments audited agreed with all 18 recommendations fabricated in the report.” She has amorphous a agnate ysis for the accepted budgetary year and noted, “Many of the issues articular … accept been remediated.”
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